I. BACKGROUND

The Amarillo High School 50th Alumni Association is a non-profit civic, educational and social organization organized June 1, 1989 by a representative group of ex-students from Amarillo High School from the Class of 1938.

The organization was formed as a result of action taken by the Amarillo High School Class of 1938 at its Fiftieth (50th) Anniversary Reunion in June 1988 which adopted a proposal to form an alumni association to consist of all those who attended Amarillo High School. The Association, among other things, would carry on the custom of holding a reunion of graduates after their fiftieth anniversary date and to formulate appropriated programs fostering the improvement of education at Amarillo High School, including the granting of scholarships as money becomes available.

II. BY-LAWS AND NAME

The following articles, as hereafter amended, shall constitute the By-Laws of the non-profit community organization known as the "Amarillo High School 50th Alumni Association" (referred to as the Association or as AHS 50th Alumni Association, whose mailing address is P.O. Box 50872, Amarillo, Texas, 79159-0872.

III. PURPOSE

The purpose of the Amarillo High School 50th Alumni Association shall be to, among other things, meet periodically to renew old acquaintances for good fellowship with other ex-students who have attended Amarillo High School, to sponsor reunions and other occasions and to adopt appropriate programs fostering the improvement of education at Amarillo High School, including the granting of scholarships as funds may become available.

 IV. ORGANIZATION

The Association shall consist of as many people as possible to carry out its purpose. Simplicity and economy are most important; therefore, only a Board of Directors, Officers, Standing Committees and Members as named herein will be required.

 V. MEMBERSHIP

A. Paid Membership - Any ex-students, whether graduate or non-graduates of a class, who have attained their 50th anniversary status, are entitled to membership in the Association and are eligible to become members of the Board.

B. Honorary Membership - Any person on the staff of Amarillo High School and any spouse of a member of the Association who did not attend Amarillo High School is entitled to Honorary Membership without paying dues and may participate as volunteers but may not become officers or members of the Board.

 VI. OFFICERS

The Board of Directors shall elect the six (6) officers of the Association who will serve for a period of three (3) years. These officers shall serve no more than two (2) consecutive terms in that office. The six officers of the Association, shall be: President, First and Second Vice President, Secretary, Treasurer, and Historian. The Immediate Past President of the organization shall be considered an officer and shall be a full voting member of the Executive Committee (see IX, B below).

In the event of the resignation, death or inability on the part of any of the officers, the Executive Committee shall appoint a member of the Association to serve for the un-expired term of that officer.

Nominations for these offices shall be submitted to the Board by the duly appointed Nominating Committee (see IX, F below) In addition, during a meeting where elections are being held for these offices, any current member may make nominations from the floor, but only if the nominee has granted prior approval. Voting for officers shall be by written ballot if requested by any member of the Board. Otherwise, the vote shall be by show of hands or by voice vote.

Officer duties shall be as follows:

A. President -

  1. Is responsible for the overall operation of the Association and shall function personally or delegate, as seems appropriate, to accomplish this responsibility along with any other duties set forth in other sections of these by-laws.

  2. Shall determine when special meetings of the Board of Directors are required, set time and location and notify the directors and Association members as provided in these by-laws. Special meetings of the Board of Directors may be requested by the Executive Committee and by one fourth of the members of the Board of Directors.

B. 1st Vice President and 2nd Vice President

  1. In numerical order, shall assume all presidential duties and responsibilities in the absence of the President, and shall function as otherwise set forth in these By-Laws.

  2. The 1st VP, in collaboration with the President, shall make all arrangements for stated and special meetings of the Board of Directors. The 1st VP shall also have the responsibility for contacting classes who are having their 50th Reunion to inform them of our organization and facilitate the integration of those alumni into the AHS 50th Reunion Association.

  3. The 2nd VP, shall serve as Public Relations Chairman and will use all methods at his disposal to publicize the activities and the benefits of membership of the organization. As an additional duty, the 2nd VP will either personally, or through delegation, publish a newsletter three times each year to be sent out in advance of each of the three stated meetings of the Board of Directors.

C. Secretary -

  1. Record and maintain a record of all proceedings of the Executive Committee meetings and stated/special meetings of the Board of Directors. Report proceedings of the last stated meeting and any other meetings, conducted during the last four months, at each stated meeting for the Board's approval

  2. Assist the President in the arrangement and organization of each meeting of the Board of Directors and such other meeting that may be called.

  3. Be responsible for notification of the Board members of time and location of all regular and called meetings.

  4. Assist the 2nd VP in publishing the Association newsletter.

D. Treasurer -

  1. Shall maintain all accounts and financial records and make an annual report to the members at the February stated meeting of each year.

  2. Records shall be based on a fiscal year operation from January 1 to December 31.

  3. Maintain Association funds in a bank account providing for two (2) signatures on any withdrawal of $50.00 or more and with at least four officers authorized signatures with concurrence of the treasurer.

E. Historian -

  1. Keep the archives of the organization in an orderly manner in order to present a clear record of the progress of our organization and to keep records as completely as possible of members of past graduating classes, their whereabouts and status. This is to provide a record of AHS graduates from the past and to facilitate their notification of meetings, reunions, etc.

  2. Provide a history of the AHS Alumni Association's activities so that future members and officers will be able to accurately further the purposes and goals of the organization.

F. Immediate Past President - The Immediate Past President of the Association shall automatically be a member of the Board and Executive Committee and shall give counsel and advice to the governing body of the Association.

 VII BOARD OF DIRECTORS

A. The Board of Directors (hereinafter referred to as the Board) will consist of two (2) members to be named by each alumni class, one of whom shall be responsible for their class roster updates. The number of directors on the Board will depend upon the number of participating alumni classes.

B. The group or representatives from each alumni class eligible to name a director shall be considered to be that dues paying group who has been organizing reunions and other meetings for the class.

C. Any graduating class from Amarillo High School, having reached its 50th anniversary date, shall be eligible and encouraged to participate.

D. Directors shall serve for a term of three (3) years. A Board vacancy shall be filled by the alumni class originally placing the vacating director or by the Association President.

 VIII. DUTIES, RULES AND REGULATIONS OF THE BOARD

The Board shall be vested with the authority to manage the affairs of the Association and for the purpose of transacting business.

A. It shall be the Board's duty to take charge, control and manage the affairs of the Association and to take the initiative to determine the policies of the Association.

B. The Board shall receive the Secretary's report of the last stated meeting and any other meetings, conducted during the last four months, and approve or revise/approve such reports.

C. There shall be three (3) stated meetings per year on the third (3rd) Thursday of February, June and October at 2:30 p.m., provided the meeting facility is available at this time. Other meetings may be called as set forth in other sections of these by-laws. All meetings of the Association shall be open to the membership. Notice of each stated meeting will be placed in the newspaper one week before the meeting date.

D. Ten day's notice of special or called meetings of the Board shall be given each officer, director and member by mail. Each notice shall contain a statement of the business to be transacted.

E. A quorum shall be a simple majority of the total directors' membership and shall be sufficient to transact any business duly presented at any meeting. Issues requiring director action, as set forth in the by-laws, shall be decided by written ballots if requested by any director. Otherwise, issues shall be decided by the directors present by voice or hand vote. Written proxies will be accepted in the absence of a Board member. The holder of said proxy is required to notify the President or the Secretary before the beginning of the meeting for which the proxy applies.

 IX COMMITTEES

A. General - the following conditions and procedures shall apply to the general operation of the standing committees:

  1. Committee meetings shall be called by the Chair of that committee.

  2. A simple majority of the total members shall constitute a quorum.

  3. Chairs of all standing committees shall attend stated and called Board meetings.

  4. Chairs of all standing committees shall make a report if there have been any actions by their committee at those Board meetings.

B. Executive Committee - Shall consist of the Association officers:
President, who will serve as Chairman of this committee, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Historian and Immediate Past President. Meetings may be called by the President or by any three members of the Executive Committee. A quorum of four (4) members present will be required to transact business.

The Executive Committee shall have the authority to conduct the regular, routine business of the Association between regular Board of Directors meetings in accordance with the provisions of these By-Laws.

C. Membership Committee - shall consist of one (1) member from each participating alumni class.. The Chairman of the Membership Committee shall be appointed by the President.

  1. Upon becoming a member of the Association, each participating alumni class shall name a class member to this committee and provide a class roster to the Historian. The roster should include the best information available about the class to include the correct name of each class member, spouse, address and telephone number.

  2. A goal of the Association is to maintain an accurate and up-dated record of all AHS ex-students. To this end, the cooperation of each member of this committee is very important. A report of changes in alumni status of each class should be presented by the appropriate Board members annually or sooner when it is
    available.

D. Public Relations Committee - shall be chaired by the 2nd Vice President who shall select two (2) members of the Association to serve on this committee with approval of the Executive Committee. The Public Relations Committee shall be assigned the following duties

  1. Responsibility for the preparation of news releases to publicize all reunion functions, election of officers and other important announcements.

  2. Publish news releases, in the newspaper, one week prior to every stated and called meeting of the Board.

E. Auditing Committee - Shall consist of three (3) members of the Association appointed by the President with Executive Committee approval. The Auditing Committee shall:

  1. Starting the second (2nd) week of January, perform an audit of all funds of the Association and make a report at the February stated meeting.

  2. Investigate any operational function it may deem necessary to look into or requested by any officer, director or member.

F. Nominating Committee - Shall consist of five (5) members of the Association appointed by the President, each member being from a different AHS class that has acquired 50th Alumni status within the past 10 years. The Nominating Committee is commissioned to solicit members to run for the six elected offices of the organization during the ensuing three years.

The President shall appoint this committee and name a chair no later than the third week of February of the year in which a reunion is held. Election of officers shall take place at the October stated meeting in the third (3rd) year term of current officers.

X. CONTRIBUTIONS AND DUES

A. The dues for each fiscal year shall be ten dollars ($10.00) for single alumni members and fifteen dollars ($15.00) for a couple who are both AHS alumni. Dues are payable annually, in advance of December 31st.

The dues received, for the most part, will be used for the costs of printing and mailing to keep the membership aware of information pertaining to the Association. At least three (3) newsletters shall be mailed to the membership each year. The 2nd vice President shall be responsible for developing and mailing the newsletter.

B. The Association is authorized to accept donations and/or contributions from any alumnus and any graduating class. Such donations and/or contributions may be designated by the donor for the purpose for which they are to be used: i.e., scholarship funds, R. B. NORMAN Art Exhibit maintenance, Paver Bricks at the school, for the general operations of the Association or for other specific purposes.

XI. AMENDMENTS

These By-Laws may be amended at any stated meeting of the Association, by the affirmative vote of two-thirds of the members present. Written ballots must be provided for this vote if requested by any member of the Board. Otherwise, voting will be conducted by show of hands or by voice vote. Amendments may be proposed for consideration by any alumni member in good standing.

However, no amendments shall be put to vote unless written notice thereof, stating the proposed amendment, shall be given to each member by mail or personal delivery at least two weeks prior to the meeting at which the vote is to be taken.

Notwithstanding this requirement, changes to proposed amendments to the By-Laws that have been duly and properly announced two weeks in advance may be offered from the floor at the stated meeting and passed upon without having been announced two weeks in advance.

APPROVED BY CLASS DIRECTORS
18 October 2001

RECORD OF AMENDMENTS:

Barron, Sheryl 622-8564
Trey, Carla
PO Box 1365 79105-1365
(W) 378-8384
E-mail -

Fletcher, Denise & Jake 358-2942
Katie
7611 Norwood Dr 79119
(W) 345-6318
E-mail -

Flippo, Lanetta 359-3418
4101 W 45th #502 79109-5548
(W) 381-7185
E-mail -

Gabel, Robert & Shonda 352-1380
Breanna
6212 S Bowie St 79118
E-mail -

Question of the Century:
If the things you do, The way you treat others and The kind of life you lead qualifies You for entrance into heaven, ThenEWhy did Christ have to die?

See Galatians 2:21
 
AHS 50th Alumni Association
P.O. Box 50872
Amarillo, Tx 79159

E-mail:xahs@50thAHS.orgn
To contact the association by telephone,
call the current President at 806-359-5885.